Last update Dec29/19W3C//Dtd html 4.0 Transitional//EN" "http://www.w3.org/TR/REC-html40/loose.dtd"> Master Style Guide: Appendix A

Appendix A
Style reference

This appendix is the style reference. It contains:

Paragraph style reference
Page layout rules
Character style reference
Other styles

Paragraph style reference

The paragraph styles, in alphabetical order, are:

Bullet 1: Bulleted (round solid bullet, followed by tab) at 0.25-inch with tab stop and subsequent lines at 0.50-inch; like Normal otherwise. Auto-numbering uses the bullet. There is 3-pt white space both above and below the Bullet 1 paragraph.
Bullet 1 Para: Like Bullet 1 but with left margin at 0.50-inch indent point. There is 3-pt white space both above and below the Bullet 1 Para paragraph.
Bullet 2: Bulleted (en dash, followed by tab) at 0.75-inch with tab stop and subsequent lines at 1.00-inch; like Normal otherwise. Auto-numbering uses the bullet (en dash). There is 3-pt white space both above and below the Bullet 2 paragraph.
Bullet 2 Para: Like Bullet 2 but with left margin at 1.00-inch indent point. There is 3-pt white space both above and below the Bullet 2 Para paragraph.
Bullet 3: Bulleted (diamond, followed by tab) at 1.25-inch with tab stop and subsequent lines at 1.50-inch; like Normal otherwise. If you cannot use a diamond you may use an asterisk ("*"). Auto-numbering uses the bullet (diamond or asterisk). There is 2-pt white space both above and below the Bullet 3 paragraph.
Bullet 3 Para: Like Bullet 3 but with left margin at 1.50-inch indent point. There is 2-pt white space both above and below the Bullet 3 Para paragraph.
Definition: Tab stop and subsequent lines at 1.50-inch; like Normal otherwise.
FigureTitle: "Figure f" and an em space in Times New Roman 11-pt bold (auto-numbered); for captions. In presentations, use 24-pt instead.
Footnote: Times New Roman 10-pt; numeric reference (1, 2, 3) should be superscripted.
FootnoteTable: Times New Roman 10-pt; alphabetic reference (a, b, c) should be superscripted.
Heading 1: Arial Black 14-pt with 2-pt rule above, flush left; 14-pt space above and 14-pt space below. If numbered, uses the section number (s.1) and an em space to the left of the heading text. Presentations use 28-pt Times New Roman and no rule.
Heading 2: Arial Black 12-pt with 1-pt rule above, left align with Normal; 12-pt space above and 12-pt space below. If numbered, uses the section number (s.t.1) and an em space to the left of the heading text. Presentations use 24-pt Times New Roman and no rule.
Heading 3: Arial Black 11-pt with no rule, left align with Normal; 3-pt space above, 8-pt space below. If numbered, uses the section number (s.t.u.1) and an em space to the left of the heading text.
Heading 4: Times New Roman 11-pt bold, no rule, left align with Normal; 3-pt space above, 8-pt space below. Must be numbered with the section number (s.t.u.v.1) and an em space to the left of the heading text. Discouraged from use.
Normal: Times New Roman 11-pt; 3-pt space above and 6-pt space below; at 1 inch indented from left margin. In presentations, use Arial 24-pt instead.
Note/Caution: Used for restrictions. The text is Arial Black 11-pt, 1.75-inch indented, with the notification block out-dented to the left margin.

The "symbol" is Note (with horizontal bars above and below totaling 1.5 inches long), Caution (in a box), or Warning (white in a black box); the symbol is in 14-pt Arial Black. Refer to Chapter 8, "Restrictions and legal issues," for examples.

The white space is 5-pt before the Note/Caution and 6-pt after.
NumLetter: Auto-numbered (letters: a, b, c), restart at 1, at 0.75-inch with tab stop and subsequent lines at 1.00-inch; like Normal otherwise
NumLetter+: As NumLetter but continuing numbering. Omitted in Microsoft Word.
NumLine: Auto-numbered (Arabic numeral), restart at 1, at 0.25-inch with tab stop and subsequent lines at 0.50-inch; like Normal otherwise.
NumLine+: As NumLine but continuing numbering. Omitted in Microsoft Word.
NumRoman: Auto-numbered (lowercase Roman numerals), restart at 1, at 1.25-inch with tab stop and subsequent lines at 1.50-inch; like Normal otherwise.
NumRoman+: As NumRoman but continuing numbering. Omitted in Microsoft Word.
NumStep: Auto-numbered "Step s" and a tab in Arial 11-pt bold to the left of the left paragraph margin (that is, in the white-space to the left); restart numbering at 1; left-out-dented 0.50-inch.
NumStep+: As NumStep but continuing numbering. Omitted in Microsoft Word.
NumApp: "Appendix" in Arial Black 18-pt, above the letter in white (Arial Black 98-pt), in a 50% gray 1.625 inch tall by 1.375 inch wide box in the upper right corner of the title page; next paragraph tag is TitleApp; only present in appendices.
NumChp: "Chapter" in Arial Black 18-pt, above the number in white (Arial Black 98-pt), in a 50% gray 1.625 inch tall by 1.375 inch wide box in the upper right corner of the title page; next paragraph tag is TitleChp; only present in chapters.
NumSec: "Section" in Arial Black 18-pt, above the number in white (Arial Black 98-pt), in a 50% gray 1.625 inch tall by 1.375 inch wide box in the upper right corner of the title page; next paragraph tag is TitleSec; only present in documents with no chapters.
TableHead: Arial Black 11-pt, aligned left.
TableItem: Times New Roman 11-pt; typically 6-pt above, 4-pt left, 4-pt bottom, and 4-pt right cell margins.
TableTitle: "Table t" and an em space in Times New Roman 11-pt bold (auto-numbered); for captions. Use Arial 24-pt in presentations.
TitleApp: Arial Black 22-pt with gray pen, embossed, flush left; next paragraph tag is Normal; only present in appendices. Preceded by NumApp.
TitleChp: Arial Black 22-pt with gray pen, embossed, flush left; next paragraph tag is Normal; only present in chapters. Preceded by NumChp.
TitleList: Arial Black 22-pt with gray pen, embossed, flush left; next paragraph tag is Normal; consists of a special title that does not appear in the table of contents (usually one of Contents, Figures, or Tables).
TitleOther: Arial Black 22-pt with gray pen, embossed, flush left; next paragraph tag is Normal; consists of a special title that does appear in the table of contents (usually one of Preface, Bibliography, Glossary, or Index).
TitleSec: Arial Black 22-pt with gray pen, embossed, flush left; next paragraph tag is Normal; only present in documents with no chapters. Preceded by NumSec.

Page layout rules

In single-sided (simple) documents

Header: The document title, in Arial Black 11-pt, flush right, with a 2-pt rule below; in mixed case.
Footer: "Collective Technologies" on the left, the page number flush right, both in Arial Black 11-pt; disclaimer can be in bold in the center; in mixed case.

In double-sided (complex) documents

HeaderLeft: The document title, in Arial Black 11-pt, flush left, with a 2-pt rule below; in mixed case.
HeaderRight: The appendix, chapter, or section title, in Arial Black 11-pt, flush right, with a 2-pt rule below; in mixed case.
FooterLeft: "Collective Technologies" on the right, the page number flush left, both in Arial Black 11-pt; disclaimer can be in bold in the center; in mixed case.
FooterRight: "Collective Technologies" on the left, the page number flush right, both in Arial Black 11-pt; disclaimer can be in bold in the center; in mixed case.

In Microsoft Word, the actual header and footer must be named Header and Footer. However, you can define different headers and footers for odd (right) and even (left) pages.

In Front Matter only

Address: "Collective Technologies" in Times New Roman 12-pt bold, centered; next paragraph tag is Address+. Reduced interline spacing (11-pt). 72-pt minimum space above.
Address+: Times New Roman 11-pt normal; reduced interline spacing (11-pt), centered.
Author: Times New Roman 14-pt; can be the individual author ("John Doe") or a group or team ("Methodologies & Practices Organization"). 6-pt white space below.
CopyrightBody: Times New Roman 11-pt; same indent as Normal; 11-pt space above and 11-pt space below.
CopyrightHeader: Arial Black 14-pt; same indent as Normal; 11-pt space above and 11-pt space below; the text is the same as the document title.
DisclaimPara: Times New Roman 11-pt, indented 1 inch on the left and 1.5 inches on the right. 132-pt space below.
DisclaimTitle: Arial Black 18-point, indented 1 inch on the left and 1.5 inches on the right; must be one of the special disclaimer terms (such as Draft, Confidential, Proprietary, Secret, Burn Before Reading, and so on). 72-pt space above.
DocNum: Arial Black 11-pt; documentation numbering is beyond the scope of this document.
DocumentTitle: Arial Black 24-pt, left-aligned. 36-pt space above and 24-pt space below.
RevHist: Arial Black 14-pt; same indent as Normal; 11-pt space above and 11-pt space below; the text is "Revision information for" and a line-break followed by the document title.
Warranty: Times New Roman 10-pt in all caps. Used solely for the "Unless otherwise provided in writing" paragraph on the copyright page.

In Contents only

TOC 1: Arial Black 14-pt; tab to right with dots as leader; 2-point rule above; indented at the standard left margin position. This is for the TitleOther paragraphs.
TOC 2: Times New Roman 11-pt; include number and em space (or 2 spaces) to left of title; tab to right with dots as leader. This is for the Heading 1 paragraphs.
TOC 3: Times New Roman 11-pt, indented 0.25-inch; include number and em space (or 2 spaces) to left of title; tab to right with dots as leader. This is for the Heading 2 paragraphs.
TOC 4: Times New Roman 11-pt, indented 0.50-inch; include number and em space (or 2 spaces) to left of title; tab to right with dots as leader. This is for the Heading 3 paragraphs.
TOC 5: Arial Black 14-pt; appendix number ("A") then em space (or 2 spaces) to left of title; tab to right with dots as leader; 2-point rule above; indented at the standard left margin position. This is for the TitleApp paragraphs.
TOC 6: Arial Black 14-pt; chapter number ("1") then em space (or 2 spaces) to left of title; tab to right with dots as leader; 2-point rule above; indented at the standard left margin position. This is for the TitleChp and TitleSec paragraphs.

In Bibliography only

BiblioBook: Like Normal, but second and subsequent lines are indented 0.25-inch.
BiblioComment: Same as Bullet 1 Para (at 0.50-inch indent on left margin).

In Glossary only

GlossDef: Times New Roman 11-pt, 0 pt above, 6 pt below.
GlossHeader: Arial Black 14-pt.
GlossNum: Like GlossDef, but auto-numbered (1, 2, 3) restarting at 1, with number period tab at 0.25-inch and tab stop and subsequent lines at 0.50-inch indents.
GlossNum+: Like GlossNum, but numbering continues.
GlossTerm: Like GlossTerm+ but with 2-pt rule above and out-dented letter (see GlossHeader).
GlossTerm+: Arial Black 11-pt, 3 pt above, 3 pt below.

In Index only

Index 1: Times New Roman 11-pt, with 2 spaces between term and page number list (comma-separated).
Index 2: As Index 1, but indented 0.25-inch.
Index 3: As Index 1, but indented 0.50-inch.
Index Header: Arial Black 14-pt.

Character styles

The character styles are:

Bold: Boldface, used for emphasis.
Italics: Italics, used for new terms, variables, and document titles. Should only be used with Times New Roman (text) and Arial Black (headings and titles), never with Courier (commands).
KeyCap: Key caps, used for exact keys (such as Esc or Ctrl-m). Arial Black 8-pt.
Mono: Courier, used for command output. You should consider reducing the point size by one (so use Courier 10 instead of Times New Roman 11).
MonoBold: Courier bold, used for command input. You should consider reducing the point size by one (so use Courier 10 instead of Times New Roman 11).
^Superscript: Superscripted, font size reduced 1 point from default; generally only used for footnote references.
_Subscript: Subscripted, font size reduced 1 point from default; generally only used in specific cases (such as chemicals, like "H₂O," and naming sequences, as in "host₁, host₂, ..., host_n").

Other styles

Some of the other style information is:

Table rulings: 1-pt border, column, and row separators; double-rule between header and body cells; header should be shaded (30% gray for main head and 10% gray for subhead).
Table cell margins: 6-pt top, 4-pt bottom, 4-pt left, 4-pt right.
Color palette: The color palette used throughout any figures or illustrations must match that of the Marketing department. The current primary color schemes are blue (PMS 288 CVC) and yellow (PMS 124 CVC)
Parallelism: Always write items in parallel. If you have three bullet items named Changing, Adding, and Deleting, those are in parallel.
Always two, never one: There should always be two (2) or more elements at any given level. This includes the document hierarchy (never have a section 1.1 without a 1.2, never have a section 1.2.3.1 without a section 1.2.3.2, and so on), the heading level (never only one Heading 2 or only one Heading 3), and bullet items (never have only one item in a bullet list or numbered list, regardless of the indent level (1, 2, or 3)).

Task oriented concept mapping

Whenever possible, discuss the task to be performed ("adding users," "auditing networks," and so on). This helps the reader find information and see how it can be used to accomplish a task or a goal.